by Chris Pennington
If you are anything like me you know that you’ve seen it before. Yes, I can definitely recall seeing that name. Now, where was it; where did I put it? Was I thoughtful enough to store it on the server? Pah, probably in “My Documents”, yes that’s right!
It must have been….Oh, hmm which folder! Dang. I thought I always stored important items under IMPORTANT, but maybe I didn’t know it was “IMPORTANT” at the time. Maybe it was in the “PUT-IN-HERE-JUST-IN-CASE” folder. Nope! I know go back to your email. I must have kept a copy – I never delete emails! You just never know when it will come in handy. Oh… come-on … where is the silly thing? I’ve sorted my emails this way and that. Searched using every known combination, looked for files with attachments, sorted by date … hmm there has to be a better way.
Searching for information can be time-consuming and generally frustrating. In many cases, we give up and find alternative ways to get the information again, often going back to the source. In the case of recruiting we often re-run the job advert and get a fresh set of resumes.
When finding the right person for the job, we encounter the rush of resumes that flood our in-box. After sorting out the wheat from the chaff and creating a shortlist, the top candidates are interviewed and hopefully a final selection is made. What then happens to the remaining resumes? In days gone by, many would have found themselves carried out with the garbage. Today, they are likely to be buried in obscure folders or hidden away amongst long forgotten emails to gather proverbial dust. For those of us that are more organised, we may suppress a smile when we smugly store them away in a regimented file structure or go further and categorise them in a simply register. But more often than not these systems are ill-conceived an at best serve the needs of the individual creator.
What value is there in storing old resumes anyway, you make ask? The value comes from building a library of candidates that have expressed interest in working for your company. What may seem like the rejected pile may yet yield great opportunities for the next opening. When we search for the ideal candidate, we find that the criteria of the role is very keenly matched to the resume. More often than not, the same set of resumes can produce a different shortlist when seeking to fill different roles.
There are other benefits from being able to store and easily access past resumes. Have you met the habitual applier? This candidate routinely applies for roles within your company. Only after page 3 do you gain that sense of déjà vu. You’re sure you’ve read a resume similar to this only last year, was it the same one? Rather than waste time re-reading, it is useful to have a history of what you’ve parsed previously. Then occasionally there is also the case of gaining a second insight into a candidate that has applied some years previously. Comparing what they have done in the intervening period and also checking to see that there is consistency in their earlier years (it surprising how some candidates manipulate or embellish their past experiences) can give you a real insight into that person.
Building up a library of resumes gives you a network of connections. With the rise of social networking sites we see the influence of being able to leverage such contacts. Your resume library not only provides a list of people interested in your company, from which you can pour over to unearth hidden gems, it also gives you a referral capability. For many candidates, the most they are likely to receive is a “Dear John” letter explaining they have not been selected, and this is if they are lucky, many simply find their applications have disappeared into the ether and receive no feedback at all. How differently would candidates view an organisation that remains genuinely connected to them albeit without being a nuisance. A timely, yet infrequent request to refer friends and colleagues is a welcome change from the communication void that typifies the application process.
Overall, it all adds up. Having a convenient and simple resume database that can store candidate details is a time-saver. Being organised makes your time more effective and provides spin-off benefits which support your overall recruitment strategy.
For more information about effective recruitment and staffing applications check out 1Staff from Professional Advantage at www.dynamicsstaffing.com