When you go to a restaurant, you understand that to get the meal you want you’ll first have to look over the menu, choose your preferred dish, then place your order with the waiter, who will dutifully bring it to you. It’s been that way for aeons, and it’s not about to change any time soon.
If you’re a user of Microsoft’s Office productivity tools, you go through a similar process when searching for and accessing documents and other content that’s relevant to you. You place your order with the search engine, and in comes the files you asked for (well, that’s the way it should work anyway). It’s been that way for ages. However, if your version of Office is Office 365, there is now a very useful alternative.
Find information without having to look for it
That alternative is Office Delve. A collaboration tool for Office 365 Business users, Delve pulls together and presents documents of greatest relevance to you before you even search for them. Delve is powered by Office Graph and uses machine learning technology to search through all your internal emails, documents, social networks, contacts and meetings to present what is most relevant to you in an intuitive content card‑based interface (think Pinterest). It behaves a bit like a restaurant that knows what you want before you get there and serves it up without you having to order it.
Delve content is pulled from within your organisation’s Office 365 accounts (including OneDrive for Business, SharePoint Online, Exchange, Office 365 Video and Yammer) and groups it based on your work activities, including what you’ve viewed, what you’ve worked on and what’s been shared with you. Finding what you need is fast and easy, it’s all right there at your fingertips. For example, Delve knows when multiple users are collaborating on a document and places that document on your Delve dashboard.
Use Delve to be meeting-prepared
Let’s say you have a business meeting in a couple of hours and want to arrive there armed with the right information. When you open Delve, you will find that it has collected any documents and files relating to the meeting’s agenda items along with information on who will be attending, all presented in Delve’s graphical dashboard.
If you’re concerned about privacy and security, Microsoft has that covered. The information in Delve is personalised. Delve users can only see content that they have permission to access, they can not see others’ private files.”
The ultimate aim of Delve is to improve collaboration and make workers more productive, efficient and better informed about what’s going on with their colleagues, projects and tasks. Microsoft has been solidly working towards that goal, and the current version of the product is well worth checking out.
Microsoft rolled out Delve for Office 365 commercial customers in September 2014. The application is currently available for Office 365 Enterprise (E1, E3, and E4), Office 365 Education (E1, E3 and E4) and Office 365 Government (E1, E3 and E4).
You can see a lot more of what Office 365 does that can make your work easier for you and your team. Join us at Office 365 Up Close and Personal and see the features and benefits of Office 365 including SharePoint Online, Lync, Exchange and Power BI. Details here.