Microsoft Teams has revolutionised workplace collaboration, but with great convenience comes even greater chaos. As employees spin up new Teams for every project, event, or idea, organisations quickly find themselves drowning in duplicated channels, misplaced documents, and inconsistent naming.

If your organisation is also experiencing this, you are not alone.

Across industries, information managers and IT teams face a common challenge: how to empower users to collaborate freely without compromising control over information, compliance, and governance.

That’s exactly where iWorkplace’s Teams Framework steps in.

Teams Framework: Where Convenience Meets Consistency

The Teams Framework in iWorkplace for Microsoft 365 brings together the best of both worlds: the freedom of self-service and the assurance of structure. Instead of restricting collaboration, it enables users to request new Teams from pre-set templates easily. These templates ensure that every Team, no matter who creates it, follows the same rules for:

1. Naming conventions that make sense across the organisation.
2. Metadata and compliance settings that protect information from day one.
3. Navigation and search integration so files are always discoverable.
4. Permissions controls that let you open access where needed without overexposing sensitive data.

In other words, your users get the convenience they love, while your administrators get the control and consistency they need.

What is so great about Teams Framework?

1. Compliance built in, not bolted on.
   Many organisations struggle to retrofit governance into Teams after the fact. The Teams Framework takes a smarter approach because compliance is embedded into the creation process itself.
   
   Every new Team automatically inherits metadata, records management, and retention rules that align with your organisational policies. This means Teams are created with the right structure from the start. No manual clean-up required later.
   
   And when integrated with Smart Metadata, Smart Labels, and Smart Records, the Teams Framework becomes part of a unified ecosystem where information governance happens naturally as people work.
   
   
2. Scalable governance for the modern workplace.
   The beauty of the Teams Framework lies in its scalability. Whether you are managing ten Teams or a thousand, the framework ensures they all remain connected, compliant, and consistent. You can let your people collaborate freely, confident that every Team created follows the same trusted blueprint. This not only reduces administrative overhead but also helps IT teams streamline lifecycle management and ensure Teams do not spiral out of control.
   
   
3. Enable ‘connected control’.
   As hybrid work is now the norm, Microsoft Teams sits at the heart of communication and productivity. However, without a framework to guide its use, it can quickly become a sprawl of unmanaged information silos. With iWorkplace Teams Framework, you can transform that chaos into clarity, balancing user convenience with compliance, and collaboration with control.

Discover Smarter Governance with iWorkplace

The Teams Framework is just one of many powerful tools within iWorkplace for Microsoft 365. Other apps and frameworks in iWorkplace designed to help organisations simplify governance, compliance, and collaboration are:

1. Smart Metadata – automates metadata application to files and folders.
2. Smart Labels – automates retention and deletion labels.
3. OneDrive Manager – helps control OneDrive overuse.
4. Smart Records – automatic application of data classification and sensitivity labels.
5. Smart Case Files – a practical and intuitive way to manage case files in Microsoft 365.
6. Smart Provisioning – automate the creation of compliant, well-governed workspaces in Microsoft 365.
7. Smart Guest Management – enable users to connect and collaborate with people outside the organisation securely.

If you are ready to bring order to your Microsoft Teams while empowering your people to collaborate more effectively, explore how iWorkplace can help. You can also book your complimentary 30-minute consultation here.